Ashby
Integrating HeyMilo with Ashby enables powerful conversational AI candidate engagement and screening capabilities within your hiring workflow. HeyMilo lets you automatically engage talent via SMS/WhatsApp/Email, automate resume screenings, and invite candidates to complete AI voice interviews.
Agents Supported in Ashby
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How does it work?
As soon as candidates apply, they get a text from Milo with your questions. They respond directly in the thread, just like a real conversation. Once they finish, Milo sends over the voice or video interview invite automatically.
How does it work? Please be advised that the data is not automatically pulled from ATS. You can add resume screening to your agent workflow once the integration is live and your job is connected. Candidates will then be asked to upload their resume to get screened for fit before moving forward.
How does it work?
After integration and job posting mapping, when a candidate applies to your Ashby job posting, the candidate's email address is pulled from the application form and the candidate is engaged through email to take the voice/video assessment. Once the candidate has completed it, the candidate's detailed assessment report is attached to their profile in the Ashby portal.
💡HeyMilo supports SMS screening across all ATS platforms—as long as a valid phone number (with country code) is provided. Since most ATSs don’t collect phone numbers by default, be sure to make the mobile number a required field in your job post.
Alternatively, you can enable both resume and SMS screening on your HeyMilo job, ensuring candidates are screened even if their phone number or resume isn’t accessible via your ATS.
Below is how you can easily add AI candidate engagement and screening to your job postings, track candidate progress, and review interview results and candidate evaluations—all within Ashby.
Follow These Easy Steps to Set Up the HeyMilo Integration With Ashby
Watch this video, click through the interactive demo, and follow the steps below to learn how to connect HeyMilo in Ashby:
Step 1 Start by Getting API Details from HeyMilo Portal
Log into the HeyMilo portal.
Copy the HeyMilo API key and the Staging Base URL. Keep these details handy in another tab for the next steps.
Step 2 Get the API Key from Ashby
Go to Admin in Ashby → navigate to Integrations
Step 3 → select HeyMilo
Step 4 Paste the HeyMilo API Key and Staging Base URL here.
Step 5 Generate the Ashby API Key. Ensure the generated Ashby API key has at least jobsRead, candidatesRead, and candidatesWrite permissions.
Step 6 Return to the HeyMilo Portal and → Paste Ashby API Key and click Connect.
Step 7 Upon successful connection, you’ll see it listed in → Active Integrations.
Step 8 Link a HeyMilo Agent to a job Using the Job ID (not to be mistaken with the Job Posting ID)
Now that the API is connected, you can link the HeyMilo interview agent to your jobs in Ashby. → Just select your HeyMilo agent and link the Ashby Job ID to this agent. Your Ashby Job ID can be found by navigating to the specified job in your Ashby account and copy the ID from the url there (not the Job Posting ID from the link that appears in the job board that candidates see)
Step 9 After entering job IDs, → click Save Configuration to finalize the linkage.
Step 10 You can easily view active mappings for your agents in the same section.
Step 11 Add HeyMilo AI Assessments to Ashby Job Postings
In Ashby, navigate to the specific job posting and click Interview Plan → Add Activity.
Step 12 Then → select HeyMilo under Integrations
Step 13 Choose the assessment (e.g. AI interview) you'd like to add, and → click Add.
This ensures the HeyMilo assessment is linked to your job posting.
Step 14 To automate dispatch of the HeyMilo interview, click Edit beside the HeyMilo integration, navigate to the Automation tab and select “Automate on Stage Entry”
(Optional) Manually Add Assessments For Specific Candidates
Step 1 → Go to the Candidate Pipeline in your Ashby job posting dashboard.
Select the candidate you'd like to add a HeyMilo assessment for, click → Add New Activity
Step 2 and → choose Start Assessment.
Step 3 Once initialized successfully, you'll see the assessment link sent to the candidate displayed in the Ashby interface.
How Do I Review Screening Results in Ashby?
Step 1 After the candidate completes their interview, the results will automatically be available on their candidate profile in Ashby.
Viewing Interview Data: Assessments will be marked as completed, and the score will be updated along with a detailed report and interview media link(s) to audio/video screenings.
Step 2 Viewing Completed Interviews
In the assessments tab, you will also see the assessment results clearly noted, indicating the candidate has completed the interview.
Give your recruiters the power of 100.
By connecting HeyMilo with Ashby, you’ll screen more candidates in less time—without sacrificing quality. Scale your team’s output, move faster on top talent, and keep the experience smooth for everyone.
Need help? We’ve got you—our 24/7 multilingual support team is here for both you and your candidates.
Happy hiring!
Additional resources
For additional information not covered here, reach out to [email protected].
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